There shall be 9 categories of Membership: Provisional, Active, Associate, Retired, Honorary, Student, Non-Resident, Surviving Spouse and Guest.
Qualification: A person who at time of applying for and election to membership in this Association, and is employed as an Executive, manager, or assistant manager of an entity defined as a private membership club(s) is eligible for membership.
1. A Manager is defined as an individual who shall control and supervise the activities and facilities of an entity defined as a private membership club(s) and will be responsible to the membership, ownership or other governing body who have vested in him/her the authority to employ, supervise, dismiss or assign duties to other employed personnel. Individuals serving within the military recreational systems responsible to the membership or a commanding officer are eligible.
2. An Assistant Manager is defined as a person whose primary occupation is that of assisting a club manager in a supervisory capacity and upon whom evolved the manager’s duties, responsibilities, and authority in the absence of the manager or a more senior assistant.
A. Provisional. Any person eligible for membership under these By-Laws may be elected to membership as prescribed in Section 2.
1. A Provisional member may, at any time after twelve months, qualify for active membership by completing requirements provided by the certification program of the Club Managers Association of America (CMAA). A Provisional member shall not be eligible to vote or hold elected office.
2. A Provisional member temporarily disengaged may continue membership for the period for which dues are paid at the time he/she ceases his/her club connection. Should the member remain disengaged, the member has the option to renew provisional membership for a period not to exceed 12 months. A Provisional member is not entitled to transfer to associate membership.
B. Active. An active member of this Association shall be entitled to hold office and take part in all business and affairs of the Association. An Active member temporarily disengaged shall continue in this category for the period for which dues are paid at the time the member ceases to have a club connection. After this period the member shall be transferred to associate Member. A prior active member who shall rejoin the association shall become an active member without first becoming a Provisional Member. The designation “Certified Club Manager” (CCM) may be conferred upon an Active member who has qualified under the provisions of the certification program of the Club Managers Association of America (CMAA).
C. Associate. An Active member of the Association in good standing who enters another line of business or is still temporarily disengaged shall automatically cease to be an Active member and shall automatically be transferred to Associate membership, which Associate membership shall entitle him/her to all privileges of the Association, but shall not entitle him/her to vote or hold elected office; provided, however that in the event that, after being automatically transferred to associate membership as aforesaid, such member again becomes a club manager, he/she shall thereupon automatically be transferred back to active membership.
D. Retired. An Active or Associate member who is at least sixty-five years old or who is totally disabled and who has been a member of the Association for an aggregate period of at least fifteen years (not necessarily consecutive years) and who has retired from active business, may upon application, be transferred to Retired Membership status. Such transfer may also be made upon application by any Active or Associate member even though he/she has not yet attained the age of sixty five years, if the sum of his/her age and the number of years of his/her membership in the Association equals or exceeds seventy five, but in no event shall a member be eligible for Retired status unless he/she has been an Association member for at least fifteen years. Retired Active members shall be entitled to all privileges of the association but may not hold office. Retired Associate members shall be entitled to all privileges of the association, but shall not be entitled to vote or hold office.
E. Honorary. Upon the written request of three or more Members, the Board of Directors may at their discretion elect as an Honorary Member in the association any individual who has rendered special service of value for the promotion and advancement of the welfare of the Association. The written request shall state the nature of the service rendered and the result obtained. When Active or Retired Members of the Association are so honored they shall not lose their vote; but in the event an Honorary membership is conferred upon as an individual who is not a club manager, or not Active or Retired Member of the Association, such as Honorary Member shall have no right to vote and shall hold no office.
F. Student. An individual who is enrolled in a hospitality course in an accredited college, university or school for undergraduate or graduate students is eligible to apply for student membership. Applications for membership are to be supported by the Dean of the school and/or the faculty advisor. Such membership does not entitle the holder to vote or hold elected office in the Association nor to transfer to any other category of membership. Students may retain membership for two years following graduation, whether searching for a position with a club, or holding a position that is not considered assistant manager/manager status. Student members no longer enrolled at a college/university, upon attainment of a full-time assistant manager/manager position prior to two years from the date of graduation, must apply for Provisional membership with CMAA and at the same time apply for local affiliation. The Student’s application should be handled in the same manner as all applications. Students are eligible to gain educational points by signing the roster of local association’s educational meetings. Years served as Student status do not count toward Active years of service.
G. Non-Resident. An Active member transferring to the geographical area of another chapter, and who remains a member of the National Association, shall automatically become a Non-Resident member for the period of time during which dues are paid. Such Non-Resident membership may be continued providing he/she continues as a member of the National Association and upon payment of local dues. Such members shall be entitled to all privileges of the Association but may not hold elected office.
H. Surviving Spouse. The spouse of a GBCMA member shall become eligible for Surviving Spouse membership status upon the GBCMA member’s death. Such membership shall entitle the spouse to all privileges of the Association but may not hold elected office or vote.
I. Guest. Club Managers and Assistant Managers of eligible Clubs are permitted to join the Greater Baltimore Club Managers Association as a guest for a period of up to one year. Said guest member will be required to pay all appropriate dues and assessments of said fees of the Greater Baltimore Club Managers Association. It is understood that these guest members must join the National Association upon eligibility.
An applicant shall simultaneously apply for membership in both the National Association and the local chapter having jurisdiction over the area in which his/her club is located.
Application shall be by invitation and the applicant shall be proposed and seconded by two Active or Retired members of the Association who are members in good standing of this chapter. Application for membership shall be on a form prescribed by the National Association, such forms to be furnished on request.
Following favorable action by the chapter, the completed application and remittances for necessary entry fees, dues and assessments shall be processed. Upon approval of the National Association, the applicant shall simultaneously unless otherwise stated herein become a member of both the Chapter and the National Association.
Dues and Assessments
All dues and assessments shall become payable by the first day of November each year and shall be for the fiscal year which runs from November through October. The amount of the annual dues shall from time to time be set by the Board of Directors. Dues are not transferable nor refundable. The Board of Directors shall set the rate of assessments. The Board of Directors shall have power in case of urgent necessity to levy one (1) special assessment in the amount as determined by the Board of Directors per member during each fiscal year. Such special assessments shall not be levied upon Retired, Honorary, Surviving Spouses or Students.
All applications for membership will be sent to the membership chairperson and processed according to Article 1, Section 2. The application must be accompanied by a full year of CMAA National dues. On memberships which become effective from November 1st through April 30th in any year, one hundred percent (100%) of the dues shall be applied to the fiscal year. Memberships which become effective on or after May 1st in any year shall pay fifty percent (50%) of the local dues/assesments for the remainder of that fiscal year. Memberships which become effective on or after September 1st in any year shall be exempt from local dues/assesments for the remainder of that fiscal year. There shall be no dues or assessments for Honorary members.
Penalties for Non-Payment
Any member who shall be in arrears for dues, assessments, or any other indebtedness, for a period of two (2) months from and after November 1st of any year, shall be notified by the secretary, at his/her last known address, that he/she is not in good standing and will be automatically stricken from the roll, and the National Association be notified of this action.
In the case an adverse ballot is cast against an applicant by a member on the Board of Directors, the application of the applicant will be held until the next meeting of the Board of Directors, at which time the reason for such adverse ballot are to be laid before the Board. When the application is then voted upon, if two or more ballots are cast against the applicant, he shall be declared rejected and his/her money refunded. A rejected applicant may have the privilege of making application again one year from the date of his/her rejection by the Board.
Suspension and Expulsion
A member may be suspended for a specific or an indefinite period of time, or may be expelled, for cause, including but not limited to violations of these By-Laws or of the Association’s Code of Ethics/Standards of Conduct. Such suspension or expulsion shall require the vote of two-thirds of the total members of the Board of Directors following a hearing. Written notice of the time and place of the meeting of the Board of Directors at which a member’s suspension or expulsion will be considered shall be sent by registered mail at least fifteen (15) days before the hearing to the member under charge at his/her last known address, together with a written statement of the charges against him/her and notice that the member may appear at the meeting to present his/her defenses to the charges.
Any member who has forfeited his/her membership in accordance with the provisions of Section 6 of Article 1 may apply for reinstatement by written letter to the Board of Directors at any time within twelve (12) months from the date his/her membership was forfeited. It will be at the discretion of the Board of Directors when such reinstatement serves the best interests of the Association.
Should a member or a chapter have suffered an alleged injustice, the individual or the chapter may submit such grievances to the Board of Directors for review. All parties to such complaint shall be heard by the Board of Directors and notice of such hearing containing details of the grievance shall be mailed to the individual and the President and Secretary of the chapter by Registered mail at least fifteen (15) days before the date of such hearing. The notice of such hearing shall state the time and places of the hearing. The decision of the Board of Directors shall be final.
An Active or Provisional member who moves to an area over which another chapter has jurisdiction and who is in good standing in both the chapter he/she is leaving and CMAA, may retain Active or Provisional membership in CMAA for a period of one year following the year for which his/her dues in the chapter he/she is leaving and CMAA are paid. Should such member fail to join the chapter in whose area he/she has relocated within the aforementioned period of time, he/she shall be dropped from the rolls of CMAA. The amount of transfer fee paid to the Chapter shall from time to time be set by the Board of Directors.